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Apply to be a Food Vendor

Applications

Food Vendor

Overall Food Vendor Disclaimer:
Greetings and thank you for your interest in participating in the Utah Asian Festival (UAF) as a food vendor! While the UAF is open to all, our mission is to highlight the vibrant cultures, foods, resources, and organizations which represent our local Asian and Asian American communities.

Submitting an application does not guarantee acceptance as a food vendor. The UAF planning committee reserves the right for final food vendor decisions, placements, acceptances, rejections, waitlists, sizing, pricing, and related materials.

Selection to be the food vendor is based on various factors such as

  • Business capacity
  • The UAF needs
  • Representation of various Asian cultural cuisines
  • Menu submission
  • Deposit payment
  • Following through with the communication expectations

Food vendor placements and sizes will be determined based on

  • Registration and submission completion date
  • The UAF needs and priorities
  • Power/electricity needs
  • Subject to change by the UAF planning committee

No generators are allowed onsite per the Utah State Fairpark.

Food Vendor Disclaimer:
Food vendors (booths and trucks) are requested to submit their menu on application for approval to help prevent duplicate menu items from being sold at the festival.

Any additional applications with menu items too similar to previously approved food booths will either be asked to change their menu items or apply the next year

A representative from your (business/restaurant) must attend one Utah Asian Festival orientation meeting to ensure an understanding of policies and procedures

Please ensure you have enough staff/workers for set-up and day-of the festival

Vendors should also bring their own wagons, water buckets, and supplies/materials

Vendors are not allowed to set up their own tent next to their assigned spot

Selling of alcohol and Coca-Cola products is not allowed

  • Pepsi products, Pepsi-brand bottled water, and all Asian drinks are permissible.
  • Kirkland and non-Pepsi branded water bottles are prohibited and you will be asked to remove them from your booth.


Setup for food booths will be outdoors and done by tent zone/area at the Utah State Fairpark and will begin on Friday, June 5th and Saturday, June 6th. The Foods subcommittee will contact food vendors for their specific set-up time and their assigned spot. You will receive an email confirmation and next steps if your application is moving to the next round.

Temporary Food Service Applications must be submitted at least 12 days before the event to avoid late fees.

Requirements:

  • A valid sales tax number used for sales tax form and special return form (committee will provide the forms at the end of the festival).
  • Temporary event permit through the Utah Health Department (801-297-6303).
  • A  Business License
  • Food Handlers Permit
  • Use of Point of Sale System (Clover, Square, Toast, TouchBistro, etc.)
  • Food Booths and Trucks ready by Saturday, June 6th at 9 AM.
  • Loading gates will be closed by the Utah State Fairpark promptly at 9:00AM to allow for foot traffic and once the gate is closed, you are not allowed to use the main gate.
  • *All vendors who are approved to vend are required to provide a Certificate of Liability Insurance in the amount of one million dollars ($1,000,000) or greater to participate in the Festival. Utah State Fairpark must be named as an “additional insured” on the certificate.

Applications for Utah Asian Festival 2026 are open as of Tuesday, January 13, 2026. Any submissions received before January 13, 2026 will not be reviewed and must be re-submitted due to updates on the Application Form.

The Priority Deadline for Food Vendors is March 6th, 2026 at 11:59pm.

Email will be our primary mode of communication, although we may also contact you by phone. If you have any questions applying for a Food Vendor (Booth/Truck) for the 49th Utah Asian Festival 2026, please email food.utahasianfestival@gmail.com

Food Vendor Application Form
First Name *
Last Name *
Country
Address Line 1 *
Address Line 2
City *
State/Province *
Postal Code *
Power Needs
Utility Needs
Vending Methods (Selecting the tent size doesn’t guarantee you will get your choice, it’s based on the availability and space)
Are you interested in being filmed for a promotional video and/or being featured on our Instagram (subject to application acceptance and upon capacity)?
General Policy

Licensing:
You must have a business license and sales tax number in order to sell or solicit a sale at the Utah Asian Festival. In addition, all food vendors (booths and trucks) must have a Temporary Event Permit and a Food Handlers Permit. Please have all required licenses and permits available at the Festival for inspection.


Food Vendor Applicants:
At least one person with a Food Handlers Permit must be inside the Food Booth at all times. The Department of Health will close down any booths that do not have the appropriate permits and/or are not in compliance. Please make sure you fully understand and observe their policies prior to the Festival day. A representative must attend one Utah Asian Festival orientation meeting to ensure understanding of policies and to present the food menu. Any suspicion that any policies are not adhered to will result in the unfortunate closing of your booth.


Operating Hours:
All booths must be set up and be ready for inspection and operation by 10:00 a.m. on the day of the event and must not be unattended from the hours of 10:00 a.m. until 10:00 p.m. Set-up will begin on Friday, June 5, 2026 at 1:00pm; on Saturday, June 6, 2026 at 7:00am


Fire & Health Safety:
All items brought into the Utah State Fairpark, must be fireproof or have been treated with fire retardant. All Food Booths must be equipped with a fire extinguisher and hot and cold food thermometers. The local Fire Marshall, Health Department, City Building Inspector, or their agents will inspect any booths and exhibits. Any items that do not comply with the health and safety standards will be seized and removed immediately. 


Display: 
All displays must not extend more than two inches beyond the perimeter of the table. Please keep aisles clear as dictated by fire safety standards.


Use of Tables and Chairs:
All tables and chairs must remain inside of the designated booth area. Chairs and tables specifically provided for the use of dining areas, entertainment areas, or other booths must not be moved into your booth. You may request additional tables and chairs from us with advanced notice or supply your own. Please have your personal tables and chairs clearly labeled to prevent any risk of loss.

*Additional information will be provided after your application is submitted and as the event gets closer.

Agreement
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